PMO Coordinator in Englewood, CO at WOW!

Date Posted: 11/8/2019

Job Snapshot

Job Description

PMO Coordinator

The PMO Coordinator supports the Program Management Office Team by providing project-related analysis and coordination across the portfolio of projects. This position supports all phases of the project lifecycle and contributes to the success in the planning, execution and reporting of Programs and Projects.

Duties & Responsibilities:

Essential duties and responsibilities include, but are not limited to those listed below:

  • Works with project managers, vendors and stakeholders to coordinate and plan project activities, deliverables and contracts. Adheres to Wow! project management best practices, policies, procedures and standards.

  • Develop business and technical requirements as well as test cases for smaller projects.

  • Responsible for developing, managing and facilitating the Enterprise Project Intake Process and tools required for the Plan of Record as well as the Operations Portfolio. This includes Business, IT and Engineering intake. Solely responsible for all governance, documentation and creation of the KPI's and intake reporting.

  • Responsible for facilitating and managing change control committee and for tracking and reporting on all change requests.

  • Partners with business owners and project managers to support RFP's. SOW's development.

  • Review contract deliverables and milestones and compare to baseline schedules identifying where we are at risk.

  • Responsible for creating project repository structures, managing the document libraries as well as creating master indexes.

  • Creates and maintains weekly status reports, plan of record, project roadmaps and overall portfolio reporting such as project dashboards and key performance indicators.

  • Responsible for resource management tracking by tracking and reporting on resource capacity and demand across the portfolio.

  • Responsible to create and maintain the PMO team page on the intranet.

  • Responsible for managing and maintaining the PMO calendar and scheduling Steering Committee meetings with executives.

  • Responsible for creating and updating methodology and framework documentation, templates, toolkit documents as well as slide presentations.

  • Supports PMO in developing content for monthly operations, Board of Directors, budget and strategic planning sessions.

  • Responsible for creating, distributing and measuring customer surveys and project scorecards.

  • Support the head of PMO by preparing for team meetings and company functions. This includes preparing technical material to be presented, creating action plans, documenting and maintaining department goals as well as the technology setup required for each session.

  • Leads the software selection process for a new portfolio management system. Functions as the system administrator to configure and make changes to the system

  • Solely responsible for maintaining the system, troubleshooting, as well as reporting.

  • All other duties as assigned.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Bachelor's degree or equivalent in work experience

Experience/Skills Needed:

  • Five years previous experience in a supporting team role

  • Ability to work in a fast paced, multitasking environment

  • Excellent written and oral communication skills

  • Works well on a cross-functional team with successful project execution demonstrating strong planning and organizational skills.

  • Knowledge and proficiency with slide decks, spreadsheets and various project artifacts such as flow charts

  • Experienced in creating project dashboards and measuring key performance indicators.

  • Ability to produce surveys and project scorecards.

Computer Skills:

  • Experience with Microsoft, GSuite or other products including visio and lucid charts.

Physical Demands/Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • regularly required to talk and hear

  • required to use hands to type, handle objects and paperwork

  • required to reach and hold on to items at chest level or reach above the shoulder

  • required to use close vision and be able to focus

  • occasional travel may be required

WOW! is an Equal Opportunity Employer/Minorities/Women/Protected Veterans/Disabled/Sexual Orientation/Religion/Gender Identity employer


  1. Project Jobs
  2. IT Project Manager Jobs